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A specification is often described as a statement of needs to be satisfied by the procurement of external resources
However, it can also be an operational requirement, a statement of requirement, a statement of service requirement or an output-based specification.
The main purpose of a specification is to provide tenderers with a clear and accurate description of the contract deliverables, thereby enabling them to offer a solution.
The specification is a key document in any procurement and forms the basis of the criteria against which the successful contractor will be chosen.
Its final review and sign-off is therefore a key decision point in the procurement process, and it is important that those undertaking it have the necessary knowledge, authority and experience.
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